Ζητείται Administrative Assistant

Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Coordinate travel for flights, hotels, rental cars, car transport, visas, passport, etc.
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Utmost confidentiality in dealing with Most Confidential data
• Perform other miscellaneous job-related duties and tasks
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Demonstrated strong attention to detail when working through complex tasks. Must be highly organized.
• Proven experience interacting with staff at various levels.
• Occasional availability out of hours to handle priority business and crisis situations.
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Kindly send your CV at : info@cyprusmarineagency.com.cy με τίτλο:”ANERGOSJOBS.COM”